Creating an Evidence Collection Project

This module will show you how to create an Evidence Collection Project.

Step 1 - Access the Outcomes Assessment Tab

Step 1 - Access the Outcomes Assessment Tab
  1. Click the Outcomes Assessment tab.
  2. Click the Collect Evidence button--the Collect Evidence page is displayed (as shown below).

The Collect Evidence Page

The Collect Evidence Page

Step 2 - Find Goals

Step 2 - Find Goals

Choose the Find Goals button beside Select Goals--the Discover Goals page is displayed.

 

The Discover Goals page

The Discover Goals page

Use Browse Criteria to filter the Goals

Use Browse Criteria to filter the Goals

Use the Browse Criteria to set filters to help easily sort for the desired Goal.

  1. Goal Set Type relates to the Set Type entered when creating the Goal.
  2. Goal Set relates to the Goal Set that the Goal was created under.
  3. Category relates to the Category created for the Goal.
  4. Goal Type relates to the Goal Type entered when creating the Goal.

Choose the Goals

Choose the Goals
  1. Choose the checkboxes beside the Goal(s) to be included in the Assessment. NOTE: The Goal(s) selected should be the same as those Aligned to the course assignment.
  2. Choose the Submit button--the selected Goal(s) are now displayed on the Collect Evidence page (as shown below).

Collect Evidence page with Goals displayed

Collect Evidence page with Goals displayed

The selected Goals are now displayed in the Collection Details.

Define the Collection Options

Define the Collection Options

You can choose to either collect Evidence From the Entire System or From Specific Places.

If you choose From Entire System (all courses within Blackboard), you can choose to either not restrict the selection (None), or to restrict it by Selected Terms or a Specific Date Range.

If you choose From Specific Places

If you check From Specific Places, you can Select Places (find specific Courses or Organizations) and you can also limit you selection to  Selected Terms or a Specific Date Range.

Find Courses

Find Courses

You can search for a specific course by Course Name, Course ID, Description or Instructor. Once you find the desired course(s), simply check the box to the left of the Course ID and then click Submit.

Define Collection Options now shows the number of Selected Courses

Define Collection Options now shows the number of Selected Courses

NOTE: Selecting Courses is optional. If no courses are selected, the system will collect from any artifact aligned to the selected goal. Under these circumstances, if the privilege of Add/Edit Goal has been given to the course instructor role, instructors may have inadvertently aligned additional assignments in their courses to the same goal in the external evidence collection project, which will result in additional artifacts from these aligned assignments also pulled into the collection.  Defining the collection by courses can eliminate this issue.

 

Enter Project Details

Enter Project Details
  1. Enter the Project Name. (The Project Name should follow a naming convention similar to that used in creating goals. It may include the program name or ID, and the goal being assessed.)
  2. Select Dates, if desired, that this project will be active. NOTE: These are the start and end date for the project. These dates will be visible in the Evidence Collection dashboards for all Assessment Managers and Assessment Administrators. The end date will also show in the Updates section of the Social Learning Tools area for any external evaluators selected as well as in emails sent to the evaluator notifying them they have been selected (Method #2).
  3. A Description may be entered to describe the details of the project if desired.
  4. A Tag may be added (optional)
  5. Choose Submit to start the Evidence Collection. The View Collected Evidence dashboard page will be displayed with a banner confirming the project was created. The Evidence Collection created will be included in the list with basic project information shown.

NOTE: Evidence Collections will not immediately collect artifacts. The system will do collections every hour on open projects. To see when your collection will first run, open on your Evidence Collection, and view the information related to the collection process which tells when the collection will initially run, or run next once the first collection begins.

The newly created project

The newly created project

NOTE: This list is filtered by All Active, Collecting, Sampled, Evaluating, and Closed. Evidence Collections will be sorted into these areas as they move through the lifecycle.