Deploying a Survey

After a survey has been created in the survey canvas, the survey must be deployed to the content area (e.g. Course Evaluation) where the tests are located in order for the students to access the survey. These instructions will demonstrate how to add a survey to a content area and set up survey settings.

Deploying a Survey, Part 1

Image of a Blackboard content area with the assessments button highlighted with instructions to click on assessments.  In the menu under Assessments, the option Survey is outlined in a red circle with instructions to select Survey

Log into your Blackboard course, and go to the content area that you would like to add the test to.  At the top of the page, click on Assessment and select Survey.

Deploying a Survey, Part 2

Image of the create survey screen with an arrow pointing to a survey name under Add an existing survey, with instructions to choose the desired survey from the list.  A red circle outlines the submit button at the bottom of the page.

On the next page, under Add an Existing Survey, you will see a list of surveys that have been created but have not yet been deployed to a content area.  Select the survey you wish from the list and click the Submit button at the bottom of the page.

Setting up the Survey Information Settings

Image of  Survey Information with the following annotations: 1.Name: The survey can be renamed by entering a new name in this field.2.Choose Color of Name: The color selector will allow you to change the color of the survey link.3.Content Link Description: You can type a description of the survey in the space here.4.Survey Description: The description that was created when setting up the test questions in Blackboard will appear here.  If a test description was not created, this item will not appear.  To make the description visible to students prior to starting the test, check the box for the option labeled Show Test Description to students before they begin the test.5.Test Instructions:  Test instructions that were entered when setting up the test questions in Blackboard will appear here. If test instructions were not entered, this item will not appear.  To make the instructions visible to students prior to starting the test, check the box for the option labeled Show Instructions to students before they begin the test.6.Open Survey in New Window: Select Yes to open the survey in a new window, or select No to open the survey in the same window (optional)

You will now see a screen labeled Survey Options that allows you to set up how the test appears to students. Survey Information allows you to edit the information that is shown to students in the link for the test.

  1. Name: The survey can be renamed by entering a new name in this field.
  2. Choose Color of Name: The color selector will allow you to change the color of the survey link.
  3. Content Link Description: You can type a description of the survey in the space here.
  4. Survey Description: The description that was created when setting up the survey questions in Blackboard will appear here.  If a survey description was not created, this item will not appear.  To make the description visible to students prior to starting the survey, check the box for the option labeled Show Survey Description to students before they begin the survey.
  5. Survey  Instructions: Instructions that were entered when setting up the survey questions in Blackboard will appear here. If test instructions were not entered, this item will not appear.  To make the instructions visible to students prior to starting the survey, check the box for the option labeled Show Instructions to students before they begin the survey.
  6. Open Survey in New Window: Select Yes to open the survey in a new window, or select No to open the survey in the same window (optional)

Setting up the Survey Availability and Timer

Image of Survey Availability with the following annotations: 1.Make the Link Available: Select Yes to make the survey visible to students. Note: If the survey availability is set to No, students will not be able to access the test, even if the survey availability dates are specified.2.Add a New Announcement: Select Yes to automatically generate a message that the survey has been posted.  (If you want a more detailed message, it is recommended to create your own announcement.)3.Multiple Attempts: Check the box to allow for multiple attempts, and select either to Allow Unlimited Attempts or select Number of Attempts and enter the number of attempts allowed.  Leave this option unchecked for a single attempt.4.Force Completion: Enabling this option will prevent students from reentering the survey if they exit the test without submitting.   If students encounter techincal problems, then they would not be able to reenter the survey. This option is NOT RECOMMENDED. To ensure students complete the survey within the survey time limit, please enable the timer and turn Auto Submit on.5.Set Timer: Check the box to enable a time limit for the survey, and enter the duration in minutes: The maximum duration is 300 minutes (five hours).6.Auto-Submit: Select On to enable Auto Submit, in which the survey will automatically submit after the timer ends. The timer will run continuously, regardless of whether or not the student is in the survey at that moment. If you select Off, students can continue past the time limit, but the time is noted in the grade center.7.Display After: Check the box and use the date and time pickers to select the date in which the survey would become available to students.8.Display Until: Check this box and use the date and time pickers to select the date in which the survey is no longer available to students.  After the specified date, the survey is no longer visible to students, and students can no longer access the survey.9.Password: To enforce requirements for students to take the survey in a classroom or proctored environment, check this box and enter the desired password that would be distributed to proctors and entered prior to the student starting the survey.Zoom: Image of Survey Availability with the following annotations: 1.Make the Link Available: Select Yes to make the survey visible to students. Note: If the survey availability is set to No, students will not be able to access the test, even if the survey availability dates are specified.2.Add a New Announcement: Select Yes to automatically generate a message that the survey has been posted.  (If you want a more detailed message, it is recommended to create your own announcement.)3.Multiple Attempts: Check the box to allow for multiple attempts, and select either to Allow Unlimited Attempts or select Number of Attempts and enter the number of attempts allowed.  Leave this option unchecked for a single attempt.4.Force Completion: Enabling this option will prevent students from reentering the survey if they exit the test without submitting.   If students encounter techincal problems, then they would not be able to reenter the survey. This option is NOT RECOMMENDED. To ensure students complete the survey within the survey time limit, please enable the timer and turn Auto Submit on.5.Set Timer: Check the box to enable a time limit for the survey, and enter the duration in minutes: The maximum duration is 300 minutes (five hours).6.Auto-Submit: Select On to enable Auto Submit, in which the survey will automatically submit after the timer ends. The timer will run continuously, regardless of whether or not the student is in the survey at that moment. If you select Off, students can continue past the time limit, but the time is noted in the grade center.7.Display After: Check the box and use the date and time pickers to select the date in which the survey would become available to students.8.Display Until: Check this box and use the date and time pickers to select the date in which the survey is no longer available to students.  After the specified date, the survey is no longer visible to students, and students can no longer access the survey.9.Password: To enforce requirements for students to take the survey in a classroom or proctored environment, check this box and enter the desired password that would be distributed to proctors and entered prior to the student starting the survey.

Survey Availability allows you to modify the number of attempts students have to take the survey, the survey timer settings, and the survey availability settings.

  1. Make the Link Available: Select Yes to make the survey visible to students. Note: If the survey availability is set to No, students will not be able to access the test, even if the survey availability dates are specified.
  2. Add a New Announcement: Select Yes to automatically generate a message that the survey has been posted.  (If you want a more detailed message, it is recommended to create your own announcement.)
  3. Multiple Attempts: Check the box to allow for multiple attempts, and select either to Allow Unlimited Attempts or select Number of Attempts and enter the number of attempts allowed.  Leave this option unchecked for a single attempt.
  4. Force Completion: Enabling this option will prevent students from reentering the survey if they exit the test without submitting.   If students encounter technical problems, then they would not be able to reenter the survey. This option is NOT RECOMMENDED. To ensure students complete the survey within the survey time limit, please enable the timer and turn Auto Submit on.
  5. Set Timer: Check the box to enable a time limit for the survey, and enter the duration in minutes: The maximum duration is 300 minutes (five hours).
  6. Auto-Submit: Select On to enable Auto Submit, in which the survey will automatically submit after the timer ends. The timer will run continuously, regardless of whether or not the student is in the survey at that moment. If you select Off, students can continue past the time limit, but the time is noted in the grade center.
  7. Display After: Check the box and use the date and time pickers to select the date in which the survey would become available to students.
  8. Display Until: Check this box and use the date and time pickers to select the date in which the survey is no longer available to students.  After the specified date, the survey is no longer visible to students, and students can no longer access the survey.
  9. Password: To enforce requirements for students to take the survey in a classroom or proctored environment, check this box and enter the desired password that would be distributed to proctors and entered prior to the student starting the survey.

Setting up the Survey Availability Exceptions

Image of Survey Availability Exceptions with the Add User or Group button visible.

Survey Availability Exceptions allows users to specify students or groups to provide exceptions to the availability settings listed above.  Options for Survey Availability Exceptions include the following: Timer, Auto Submit, Number of Attempts, Availability, and Force Completion. To set up availability exceptions, click the Add User or Group button.  For additional information on setting up availability exceptions, please refer to the following guide on Setting up Survey Availability Exceptions.

Setting up the Due Date

Image of Due Date with the following annotations: 1.Due Date: Use the time and date pickers to set up the due date for the item.2.Do not allow students to start the Survey if the due date has passed: This option will prevent students from beginning the survey after the due date has passed.  If this option is checked, it will supersede any survey availability exceptions set up for students completing the test options. The recommended option for enforcing the due date is to set an ending availability date for the test, after which the test disappears completely from the student's view.

Due Date allows you to specify a due date for the survey that will show up in the student's calendar, as well as in the instructor's Grade Center.  The due date option does not restrict the student's ability to submit after the due date has passed, and items submitted after the due date would be marked as Late

  1. Due Date: Use the time and date pickers to set up the due date for the item.
  2. Do not allow students to start the Survey if the due date has passed: This option will prevent students from beginning the survey after the due date has passed.  If this option is checked, it will supersede any survey availability exceptions set up for students completing the test options. The recommended option for enforcing the due date is to set an ending availability date for the test, after which the test disappears completely from the student's view.

Setting up Survey Feedback Options

Image of Show Survey Feedback with the following annotations: 1.When: Use the dropdown menu to specify when students can view specific feedback for each rule: The options for the first rule include After Submission, One Time view, On Specific Date, After Due Date, After Availability End Date, and After All Attempts are Graded. The options for the second rule include On Specific Date, After Due Date, After Availability End Date, and After All Attempts are Graded.  Note: The After All Attempts are Graded option is not recommended, as Blackboard will only release the feedback after every student listed in the course has taken the exam, including the instructor's student account, students marked as unavailable, and students who have dropped the course.2.Status: Checking this option will allow students to see the status of their survey submission.3.Answers: Instructors can check whether students can see all answer choices, as well as the choices the students submitted.

Show Survey Results and Feedback to Students allows instructors to determine what type of feedback students are able to view.  Instructors can set up to two rules for displaying feedback to students. A selection is required for the first rule, but the second rule is optional.  Note: if you do not want students to see the assessment score at all, you would need to hide the column associated with the test in the Grade Center from students' view.

  1. When: Use the dropdown menu to specify when students can view specific feedback for each rule: The options for the first rule include After Submission, One Time view, On Specific Date, After Due Date, After Availability End Date, and After All Attempts are Graded. The options for the second rule include On Specific Date, After Due Date, After Availability End Date, and After All Attempts are Graded. Note: The After All Attempts are Graded option is not recommended, as Blackboard will only release the feedback after every student listed in the course has taken the exam, including the instructor's student account, students marked as unavailable, and students who have dropped the course.
  2. Status: Checking this option will allow students to see the status of their survey submission.
  3. Answers: Instructors can check whether students can see all answer choices, as well as the choices the students submitted.

 

Setting Up the Survey Presentation

Image of the Section labeled Survey Presentation with the following annotations: 1.All at Once: Choose this option to present the survey all at once to students on one screen.2.One at a Time: Choose this option to present one question at a time to students.3.Prohibit Backtracking: Checking this option will prevent students from going back to previous questions they have answered.4.Randomize Questions: Checking this option will display the questions in random order for each attempt. 5. When finished, click the Submit button.

Survey Presentation allows you to choose how the survey is presented to students:

  1. All at Once: Choose this option to present the survey all at once to students on one screen.
  2. One at a Time: Choose this option to present one question at a time to students.
  3. Prohibit Backtracking: Checking this option will prevent students from going back to previous questions they have answered.
  4. Randomize Questions: Checking this option will display the questions in random order for each attempt.
  5. When finished, click the Submit button to make the survey available to students.