Exporting Groups

Blackboard allows instructors to export groups to a spreadsheet, allowing instructors to view or make changes to groups or group sets offline. This guide will demonstrate how to export groups in Blackboard

Accessing the Groups Tool

Image of the Blackboard Control Panel with the following annotations: 1.Click on Users and Groups.2.Then click on Groups.

Log into Blackboard and go to the Control Panel.  

  1. Click on Users and Groups.
  2. Then click on Groups.

Exporting Groups, Part 1

Image of the Groups page in Blackboard. In the upper right, the button labeled Export is outlined by a red circle. A red arrow points to this button with a text box that reads Select Export.

You will now see the Groups page. To export groups, click on the Export button on the top right side of the page.

Exporting Groups, Part 2

Image of the Export Groups and Members screen. Under the section labeled Export, there are three choices that users can select using a radio button. The first option is labeled Groups only, and an arrow and a number 1 point to this option. The second option is labled Group members only, and an arrow and a number two point to this option. The third option is labeled Groups and group members, and an arrow with a number 3 points to this option. Below these three options is a fourth option, preceded by a checkbox, labeled Include header row. An arrow and a number four point to this option. In the bottom right corner, is a button labeled Submit, with an arrow and a number 5 pointing to it.

You will now see a screen labeled Export Groups and Members that allows you to export groups.

  1. To export only the group list, choose the Groups only option.
  2. To export a list of group members, choose the Group members only option.
  3. To export both the group list and a list of group members, choose the Groups and Group Members option.
  4. To include a header row in the spreadsheet export, check the checkbox for the Include header row option.
  5. When finished, click the Submit button in the bottom right corner.

Confirmation

Confirmation

You will be returned to the Groups page, and you will see the following message at the top of the page in a green background: "This action has been queued. An email will be sent when the process is complete."

Downloading Groups Queued for Export, Part 1

Image of the Groups page in Blackboard. In the upper right, the button labeled Export is outlined by a red circle. A red arrow points to this button with a text box that reads Select Export.

To download exported groups, go to the Groups page and select Export.

Downloading Groups Queued for Export, Part 2

Image of the Export Groups and Members screen with the Export History button in the top right corner outlined in a red circle with an arrow pointing to it. A textbox reads Select Export History

On the Export Groups and Members screen, click the Export History button on the top right to download exported group files.

Downloading Groups Queued for Export, Part 3

Image of the Export History screen showing a list of available files for downloading. An arrow points to the list of files, and there is a textbox indicating users to click on a link to download a file

You will now see a screen labeled Export History. To download a file, simply click on the file link you wish to download, and then choose a location to save the file on your computer.